Manuscript Guidelines and Author Instructions

ATLA Press Open Books
Author Instructions and Manuscript Guidelines

These guidelines and instructions are for authors whose book proposals have been approved by the Editorial Board. Submission of a book proposal is required for consideration of publication as a Scholarly Edition; manuscripts will not be accepted from authors who have not formally submitted a proposal to the Editorial Board. For information about submitting a proposal, please visit https://books.atla.com/atlapress/about/submissions

**Authors working on Association Editions should also adhere to the formatting guidelines for manuscripts outlined in Step Three below.**

 Publishing Process with ATLA Press Open Books - Scholarly Editions

 Step One - Submitting a Proposal

Authors wishing to have their book considered for publication by ATLA Press must submit a complete book proposal including the following:

  • Current CV that includes full name and contact information
  • General description of the proposed book, including a brief overview of the subject matter, why it is needed/useful, who the intended audience is, how it would differ from similar available titles, and how it contributes to the existing body of scholarship
  • Prospective table of contents with brief chapter summaries as well as any noteworthy additional features (e.g., appendices, translations, data sets, etc.)
  • Expected completion date or desired publication date

For more information on proposal submissions, please see https://books.atla.com/atlapress/about/submissions.

All submitted proposals will be reviewed by the Editorial Board for fit within the scope of the ATLA Press Open Books program. Authors will receive a decision on their proposal within four weeks of submission. Authors whose proposals are accepted will be invited to submit a full manuscript. Acceptance of a book proposal does not guarantee publication.

Step Two - Author Agreement

Authors who are invited to prepare and submit a completed manuscript as a Scholarly Edition will receive an Author Agreement within two weeks of proposal acceptance. Books published with ATLA Press are available electronically open access in PDF and EPUB format under a Creative Commons Attribution-NonCommercial License (CC-BY-NC 4.0). Books will also be available as Print on Demand at a commercially reasonable price. Under the terms of the Author Agreement, authors are paid a modest honorarium in lieu of any royalties or other compensation.

 The Author Agreement utilized by ATLA Press is derived from the Model Publishing Contract for Digital Scholarship (https://www.modelpublishingcontract.org/) and contains several addendum that will be completed by the author, Editor in Chief and ATLA, including: a timeline for manuscript submission, editorial review, and production; documentation of any copyright or other permissions obtained by the author for usage of material that exceeds fair use or other legal exceptions; and listing of any contributors to the work.

 Step Three - Manuscript Preparation (NOTE -- this section applies to Scholarly Editions and Association Editions)

  • File Format -- ATLA Press only accepts submissions in Microsoft Word (.doc, .docx, or .rtf) format.
  • Typeface - Only standard/Western fonts will be accepted. If specialized fonts are necessary to your manuscript, please notify the Editorial Board at the time of proposal submission. If specialized fonts are required, the author will be required to provide them for production and publication and also supply proof that the fonts are available for use whether by open license, obtained permissions or purchased license agreement that covers the proposed use.
  • Font Sizes -- please format your manuscript as follows
    • Main Body Text: 10pt
    • Chapter Titles: 18pt
    • Interchapter Major Section Headings: 16pt
    • Subheadings within Major Section: 14pt
    • Second-level subheading within Major Section: 14pt italics
  • Images, including Tables and Graphs
    • Images
      • Submit images as separate files and indicate within the body of the manuscript where each image is to be placed with any appropriate caption included.
      • Images must be 300 dpi and may be color or black and white.
      • Acceptable file formats for images include GIF, JPG and TIFF.
      • Images must either be your own, licensed for use (e.g., Creative Commons), used with permission of the rightsholder or otherwise be free of copyright or other restrictions against reuse. Attribution for all images must be included within the references section of your manuscript.
    • Tables - please submit tables as separate Microsoft Word files. Indicate within the body of the manuscript the placement for each table.
    • Graphs - please submit graphs as separate Microsoft Word files. Indicate within the body of the manuscript the placement for each graph.
    • We will make every effort to accommodate image, table and graph placement; however, layout and formatting may slightly alter size or placement of images, tables and graphs.
    • Extensive use of tables, charts or images should be discussed with the Editor in Chief prior to manuscript submission.
  • Citation Style and Endnotes - ATLA Press uses the Chicago Manual of Style and all references should conform to this style and be placed at the end of the chapter as endnotes.
  • URLs - URLs used within the body of the manuscript, in the endnotes, or elsewhere in the manuscript must be checked for validity prior to submission to avoid the inclusion of dead links. Whenever possible, use a DOI that has been assigned to the reference. Further, links in excess of 70 characters must be shortened. Services such as bit.ly can be utilized to produce shortened URLs. Please use one service and use it consistently.
  • Biographical Statement and Author Photo - all authors must submit a biographical statement and photo to be included in their published book. Please submit a biographical statement no more than 250 words in length with your completed manuscript as well as a photo of at least 300 dpi.
  • Back Cover Matter - the author should begin work with the Editorial Board to prepare appropriate Back Cover content for the published book to be submitted before layout is completed. See below under Copyediting and Layout.

Step Four - Editorial Review
Completed manuscripts will be reviewed by the Editorial Board. External reviewers will be utilized for subject matter that lies outside the expertise of the Editorial Board. Feedback on completed manuscripts, including any required or recommended refinement, expansion, or clarification, will be provided to authors within 6-8 weeks of submission.

Step Five - Copyediting and Layout

Once the manuscript text has been finalized, the manuscript will be submitted to ATLA staff for final copyediting and layout preparation for publication. This work will be completed according to the timeline specified in the author agreement. Once copyediting and layout have been completed, authors will be provided with page proofs for final review. Only typographical errors occurring during copyediting and layout may be corrected at this time. No substantive changes to the content or its arrangement will be permitted.

During this phase, ATLA will facilitate the design of cover art for the published book and will solicit feedback from the author and editorial board for the elements to be included in the cover design. The author and editorial board will be presented with 2-3 proposed cover image drafts to choose from.

Further, the author shall work with the Editorial Board to solicit and prepare content for the book’s back cover including any relevant quotes from reviewers or general content about the significance of the work to the field. The back matter content must be submitted prior to the completion of layout and formatting.

Step Six - Publication and Marketing

ATLA Press will endeavor to publish accepted manuscripts within nine months of submission of the manuscript. Books will be available at http://books.atla.com in PDF and EPUB formats and also available for purchase as Print on Demand. DOIs will be assigned to the electronic edition and registered with CrossRef.

ATLA will announce publication of books through its various social media channels. The Editorial Board may also collaborate with the author and ATLA staff to prepare a press release for use by ATLA and the author to announce publication of a book. ATLA will send up to three printed copies to media selected by the author and Editorial Board for review.